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Neatly picking up from Jenn’s last post, when I wrote this article I was facing a disaster for my location independent writing business.
That’s because the next day I knew there would be no internet in my area and probably no phone either, since it’s the same company.
I’m a firm believer of “working in the cloud” but there are times when it can be a burden rather than a blessing. Before I take a look at the disadvantages, let’s review some of the reasons why it pays to keep most of your business cloud based…
Delights
Mobility
If you don’t have to carry stuff around then the chances of losing data and files are limited plus there is the added advantage of being able to travel light.
Last year I was working in Mexico – or was it Bahrain? – when a client emailed me needing an urgent update to a document. Even though I had a laptop with me the document wasn’t on it but I was able to access my cloud based backup site (through Syncplicity), download and edit the file then email it to my client.
Crash Proofing Your Business
If you have never had a laptop or computer die suddenly then you’re lucky. I’ve had it happen to me and it seems that many computers don’t believe in the afterlife – once that data is gone, it’s gone. Or is it?
If you’ve backed up your files and manage your business from the cloud then you are not only location independent but computer independent. Doesn’t that sound great?
I can never stop praising Syncplicity enough because when I changed computers I was able to download all my stuff from my old PC to my new one with a single click. Within a few hours, everything was in the right place.
Disadvantages
But it’s not all gravy.
Plan “B” and Back Up
If you run your business from the cloud you are dependent on having a good, reliable internet connection and depending where you are, that could be a problem. Your whole business could be trapped in the cloud, while you have no chance to get access. The solution is to have backup plans in place.
That means having a plan B as well as backing up your files.
In many cases the plan B consists of an internet cafe or a friend’s computer which is fine for connectivity problems of short duration but what if the internet is down for a whole day? You already know that I keep a portable hard disk as a secondary backup – that means I can take my data to any other computer and have immediate access.
Security
Another worry for some people is security.
The answer to that is strong passwords, regularly changed. Please don’t ask me if I am following my own advice! I’ve started the process, but it will take a while. I can’t guarantee that your data will be 100% secure on-line but in my experience it’s pretty safe. Neither my online backup account nor my email account has ever been hacked, and those are my two key tools.
Of course, there’s always the ultimate nightmare. As my friend Mitch says: ‘the cloud might dissipate taking the data with it – yikes!’
Yikes, indeed and that’s why, although I work in the cloud, I keep off-line backups as well as email backups through my Google Apps email – I feel pretty sure Google isn’t going anywhere in a hurry.